Time and Attendance Systems for Small Business

Time and Attendance Systems

Nazpay Time clock offers you advanced time and attendance systems that add improved productivity, accuracy, and reliability to your payroll process. Through user-friendly software and electronic time clocks, these time and attendance systems minimize time spent compiling time sheet information and ensure that company pay policies are applied uniformly. This helps your business save time and money.
Everything you need in a time and attendance system comes in one box and is available in multiple configurations:

Standard Package – Includes Time In A Box software, a choice of PC or electronic time clock (with magnetic strip or bar code reader), cable, and badges.

Professional Package – Includes Time In A Box software, cable, and either an electronic time clock with bar code reader and badges, or a biometric terminal with expanded networking options, including Ethernet. Plus, you receive toll-free technical support, and free repair or replacement of time clocks.

Data Collection Methods

PC Clock
This method allows employees to clock in and out using a computer keyboard, mouse or Touch screen. The program may be installed on a single computer, or it may be installed on a server and accessed from any workstation.
This method may be feasible in an office environment, or any work place where employees have access to a PC.

Data Collection Terminal
This method allows employees to clock-in and out by sliding a badge, or typing in their user ID and password via a Data collection Terminal. The data collection terminal is connected to a PC via serial cable. All punches collected by the terminal are stored on the PC’s hard drive on real time. Therefore, the manager has access to real data and may generate instant reports such as “Who is in”, “Who is out”, “Missed punches”, “Overtime hours” and more at any time without having to “poll” the data collection terminal.

Your solution to Payroll

Time Clock Features

Our Time Clock software replaces your mechanical time clock and has a lot more features.

  • Totals all the hours worked by regular, overtime, holiday, etc.
  • Tracks, absences, missed punches, who is in, who is out and more
  • Prints out multiple reports
  • Exports hours to a file to be imported by various software
  • It can be installed on any PC
  • Works with mouse, keyboard or touch screen
  • Can be installed on a server and accessed from multiple workstations

A study by the American Payroll Association found that calculating one time card manually takes around 7 minutes.

One Time Card takes around 7 Minutes to Process
times the Number of Employees 35
equals the Total Minutes to Process Time Cards per Pay Period 175
convert Total Minutes to Process Time Cards to Hours 2.9167
times the Average Payroll Processors Hourly Pay Rate $15
equals the Average Cost of Payroll per Pay Period $43.75
times the Number of Payrolls per Year 26
Total Yearly Cost of Processing Time Cards $1,137.50

According to the American Payroll Association human error adds up to 1 – 3% of your total payroll.

human error adds up to 1 – 3% of your total payroll
Number of Employees 35
times the Average Hours in One Payroll 74.00
equals the Total Average Hours Worked in one Payroll 2,590.0
times the Average Hourly Pay Rate $12
equals the Total for One Payroll $31,080.00
times the Number of Payrolls in a Year 26
equals the Total Yearly Payroll $808,080.00
times the Error Factor 0.02
Total Yearly Cost from Errors $16,161.60

Details of Lost Time Cost

A report from the American Payroll Association shows that on an average an employee losses 6 minutes per day or 30 minutes per week because of “Lost” Time. Lost Time consists of showing up late to work, leaving work early, extended lunches, and long breaks.

Average Minutes Lost per Employee in One Week 30
times the Average Hourly Pay-rate per Employee $12
equals the Average Total Over Payment per Employee in One Week $6
times the Number of Employees 35
equals the Average Total Over Payment in One Week $210
times the Number of Weeks in a Year 52
Average Total Over Payment in One Year $10,920